Herding Test and Trial Procedural Manual

How to Plan and Run A Herding Test and Trial


Chapter 2: Applications and Judges' Panel Questionaire

A. Licensed and Member Events
  • The Event Secretary or a Club Officer may fill out the Application and Judge Panel Questionnaire. A Club Officer must sign this application.


  • The application fee is $35.00 per day at this writing and must accompany the application.


  • If you are planning an event with back to back Trials, one following another, each day must have a separate application form. If you are planning one event that will cover multiple days, you will fill out one application form for each day.


  • Read the application carefully to ensure you understand the specific information being asked in each area. When completing the application, print clearly or type. Avoid the common error of confusing the Event location address, the Secretary's address and the location for Drawing for running order address. Clearly denote your intention to have a test, a trial or both. It is important to check the box indicating whether your Event will be open to all breeds or to a single breed (specialty clubs only). Following the judge's number and name, clearly and specifically list the course(s), class(es) and livestock the judge(s) will judge. Ensure all addresses and phone numbers have been entered accurately.


  • A current membership list of the event-hosting club must be sent to The American Kennel Club. Be sure to include an updated list of club officers as well as members. This guarantees that The American Kennel Club has the most current list of your club's officers and members. This should be sent to AKC, 8051 Arco Corporate Drive, Suite 100, Raleigh, NC 27617-3390 to the attention of the manager of Registration Operations, Station 2.


  • Disaster and Emergency Plan: A separate Disaster and Emergency Plan must be completed for each event or multiple events. This form requests names, addresses and telephone numbers for an ambulance service, the local fire department, the police department and hospital. The plan should also include information concerning disasters specific to your area (i.e. earthquake, tornado, etc.)


  • Make copies of the Disaster and Emergency Plan for Club members. Keep at least one copy readily available at the Secretary's table during the course of the event. The information on this form is important, and will save valuable time in an emergency situation.


  • Send all paperwork for your Event in one package. This includes the Application and Judges' Panel Questionnaire, fee(s), Disaster and Emergency Plan and current Officer/membership list. Make at least one copy of the completed application for your records. It is suggested, while not required, that you send the application using a traceable form of mail service (e.g., USPS Express Mail, UPS or FedEx). This will be an added expense, but one well worthwhile should the application become missing. A simple phone call can trace your application, eliminating frustration.


  • Application form and all accompanying paperwork must be sent to arrive no less than 24 weeks prior to the opening date of the event.


  • You will be sent notification when The American Kennel Club has processed both your club's application and Judges' panel.
Suggested Timeline

Items on this list may be accomplished earlier than time suggested.

Secretary or Club Officer

9 months prior to Event: Request an application form from The American Kennel Club. If your Club has given an event in the past, your Club Secretary was mailed a turn around form and the Application and Judges' Panel Questionnaire.

28 weeks prior to the Event: Contact Committee members to have them begin gathering all the information necessary to complete the Application and Judges' Questionnaire.

26 weeks prior to the event: Contact club treasurer for application fee. Fill out form.

25 weeks prior to the event: Send the application packet to: The American Kennel Club Performance: Event Plans, 8051 Arco Corporate Drive, Suite 100, Raleigh, NC 27617-3390


B. Application for Sanctioned A and B
  • The majority of the above information for Licensed or Member Tests/ Trials applies to Sanctioned Events also.


  • The Sanctioned A & B application was sent to you when you applied to Club Relations to become a Herding Club. Answer all questions on the form. Print clearly or type.


  • The sanction fee is $15.00 per day; the fee must accompany the application form(s).


  • Send all paperwork for your Event in one package. This will include the Application and Judges' Panel Questionnaire, fee(s), Disaster and Emergency Plan and current membership and Officer list and a copy of the Premium List. Make at least one copy of the completed Application for your records. It is suggested, while not required, that you send the application using a traceable form of mail service. The US Express Mail, UPS and FedEx are a few of the possible methods to send your application. This will be an added expense, but one well worth the expense should the Application become lost. A simple phone call can trace your Application, eliminating frustration.


  • This form must be sent to arrive no less than 4 weeks prior to the opening date of the Event.


  • Sanctioned A Premium Lists must be approved by The American Kennel Club prior to their distribution.


  • Sanctioned B Events do not require a Premium List; a flier is sufficient.


Secretary or Club Officer

16 weeks prior to Event: Make sure you have the Sanctioned Test/Trial Application form. If not, request this form from The American Kennel Club, Performance Events.

8 weeks prior to Event: Contact Committee members to get them gathering all the information necessary to fill out the Application and Judge's Questionnaire.

6 weeks prior to Event: Contact Club treasurer for application fee. Fill out form.

5 weeks prior to the Event: Send the application packet to:

    The American Kennel Club
    Performance: Event Plans
    8051 Arco Corporate Dr, Suite 100
    Raleigh, NC 27617-3390