Event Committee Bulletin: Spring 2012


From the Editor

Spring is upon us and new things are blooming at AKC! We have launched the AKC Owner-Handler Series this year and have seen quite a bit of success with this program in a short period of time. Be sure to read the AKC Owner-Handler Series article in this issue. Another new exciting development at AKC has been the recent development of our Online Competition Management System (OCMS).

Based on the feedback of our clubs using the online plans system, AKC has made major improvements and will continue to do so. We have included an article about the recent improvements made in this issue. This is an exciting time for Event Operations, clubs, and exhibitors. We appreciate any and all feedback from the clubs about the new online tools we have developed.

This issue of the Event Committee Bulletin also includes information for clubs about how to protect themselves against the possibility of liability claims, information about upcoming Show Committee seminars, and rules changes with explanations.

As always, we welcome your feedback, questions, and comments to make sure we are providing you and your club with the information you need!

In this Bulletin:

Bri Tesarz


Are you a new event committee member? Have been working with the committee for some time but still have questions? Have you been the show chair for many years but aren't sure of all the new AKC policies? If you answered yes to any of these questions the AKC Show Committee Seminar is for you!

These seminars cover topics such as AKC paperwork, superintendent & judges selection, preparing a premium list, event hearings, new AKC rules, regulations, and policies and much more! A knowledgeable and experienced AKC representative facilitates the seminar and is available to answer any of your questions about putting on the best event you can.

Upcoming seminars include:

  • St. Louis, MO on June 2, 2012
  • Atlanta, GA on August 25, 2012
  • Knoxville, TN on October 31, 2012

Seminars are scheduled throughout the year. To find the latest information on upcoming seminars visit our seminar search page and select "Show Chairman" as the seminar type. If your club is interested in hosting a seminar please contact Bri Tesarz at (919) 816-3514 or glt@akc.org at least 6 months in advance.

AKC Owner-Handler Series

In January 2012 the AKC Owner-Handler Series was launched. This Series was developed to celebrate the dedication and enthusiasm of the owner-handler that account for the majority of show entries. This is a non-titling competition held after Best of Breed/Variety judging in each breed. Based on the positive feedback we received from clubs, exhibitors, and judges any all-breed club can offer this Series at their event on or after July 3rd. For more details about this exciting new program visit the National Owner-Handled Series event page.

Clubs wanting to offer the AKC Owner-Handler Series at their event will need to check the AKC Owner-Handler Series box on page 3 of the Show/Trial Application under the “Additional Classes or Attractions” section. If your event application has already been submitted the club should complete a Special Attractions Application and check the “AKC Owner-Handler Series” box on the second page.

To assist exhibitors, judges, and stewards in properly executing the judging of this competition AKC has developed a steward’s card that can be used. Additionally, you can find a chart which may be easier to follow.

Please contact Bri Tesarz at glt@akc.org if you or your club has any questions about the AKC Owner-Handler Series.

New Online Competition Management System

The AKC is pleased to announce its new tool to allow clubs to manage their events online - the "Online Competition Management System (OCMS).” OCMS provides you the ability to manage your events at your convenience and receive immediate feedback on the status of your events. We work hard at AKC to take fancier input into account and implement changes that make things easier for exhibitors and clubs.

The initial launch of OCMS allows clubs to manage the information for Open Show Conformation, Specialties, Parent Club Specialties, Junior Showmanship and Sweepstakes.

Could Your Club Survive a Liability Claim?

In today’s litigious society, no organization or individual is immune from lawsuits or liability claims. Accidents involving injury to spectators or participants can happen at club activities. In these cases, club directors and officers may be held personally accountable for a loss since they are “acting on behalf of the club.”

Is your club prepared to pay a claim? Even if you are not found to be legally liable, defense costs can be significant. No matter what type or size competition or event your club puts on, you must Protect, Prepare & Prevent.

Protect Yourself and Your Club

  • Obtain sufficient insurance coverage. Many insurance carriers also provide bonding for Club Treasurers. Most venues holding events require proof of liability insurance. If you have insurance related questions please contact Equisure, Inc. Contact information for Equisure, Inc. can be found by clicking the link above.
  • For Event related questions contact the Events Department at 919-816-3579 or email event-ops@akc.org.

Prepare & Prevent

  • Use an official AKC Show Entry form for all applicable competitions and/or AKC sanctioned events. This is required* for many competitions. The form contains the liability waivers and certification that the dog entered is not a hazard. The form must be signed and the club should retain the entry.
  • Incorporate a liability waiver within any entry or application form for club functions (especially ones with public access) and require participants to sign the waiver. Parents or guardians should sign for minor children.
  • Prominently display the liability waiver at your event.

*Ch. 1 Sec. 2 of Match Regulations states: All of the Rules Applying to Dog Shows, and the Agility, Tracking and Obedience/Rally Regulations will apply to sanctioned matches, except those which specifically make reference to license and member events and except where otherwise stated in these Regulations. *Ch.11 Sec. 4 of Rules Applying to Dog Shows states: To be acceptable, an entry must be submitted with required entry fee and be on an Official American Kennel Club entry form.

Friendly Reminders

In the rush to complete event registrations, submit applications, judging panels, and show results, or deal with the multitude of issues that are involved with hosting an event, it is easy to forget a few things. Below are some friendly reminders regarding some common misunderstandings or misconceptions that the Event Operations department sees on a regular basis.

  • Event applications and judges panels are due to AKC at least 18 weeks prior to closing of the event.
  • If you are experiencing difficulty using the AKC Online Plans tools please contact Event Plans at (919) 816-3579.
  • Event committees are in charge on the day of their event. They are responsible for enforcing all applicable AKC rules and regulations. Even if an AKC Field Representative is at the event, the event committee is still the ultimate authority and has a responsibility to be sure that exhibitors follow all rules and regulations.
  • Only Open Shows dates can be created through the Online Plans System. Clubs wishing to use a new date for their Championship Point show must submit at least the top of a Show/Trial Application.

For more information, contact eventnews@akc.org.

Questions & Answers

How do I find out whom my event plans representative is?
To find who your event plans representative is you can call (919) 816-3579. You will need the name of your club, the state your club operates in, and the type of event(s) (conformation, agility, obedience, rally, and tracking) that your club hosts.

Can my club host an Open Show?
Any licensed or member club approved to hold dog shows can host up to two (2) Open Shows each year.

When will the new point schedule be available?
The new point schedule is available when the April Gazette is published. View the point schedule here. The online version of the AKC Gazette can be found here.

Can my club host an AKC Owner-Handler Series event?
Any all-breed club with an event on or after July 3, 2012 can host an AKC Owner-Handler Series event. Please complete a Special Attraction Application and mark the box next to AKC Owner-Handler Series.