Event Committee Bulletin: Summer 2011


From the Editor

Welcome to the dog days of summer!

It is hard to believe that we have been publishing the Event Committee Bulletin for two years now! When the Bulletin was first started we asked for your ideas, suggestions, and comments so that we could be sure to meet the needs of you and your clubs. As always you have responded to our requests. We enjoy hearing from you and look forward to your ideas and requests in the future!

This time of year brings warmer weather as well as many events for you and your clubs to begin planning. When planning your events be sure to reach out to new and seasoned participants. For ideas on how to successfully accomplish this be sure to read the Making Use of PR Tools and Social Networking article in this issue.

This issue also contains the Visiting Judges Checklist for Show Chairman. Occasionally, clubs use foreign (visiting) judges. Whenever a judge comes to our events from a foreign country it is very important that the club and Show Chairman welcome them and make sure they understand the AKC Breed Standards and Judging Procedures.

In our last issue, many new programs were discussed. At the May 2011 Board of Directors meeting the Open Show was approved as a new pilot program. The first event was held in Georgetown, DE on June 18th. Be sure to read the Open Show article to learn more about this new opportunity for clubs!

The AKC Board Policy regarding training collars is also contained in this issue. Every so often we see exhibitors walking around the dog shows with a dog on an improper collar. It is the responsibility of the Event Committee to educate people about the correct time and place to use these training collars. The Executive Field Representative at your event is also a great resource when you encounter this situation.

Have a great summer with friends and dogs but remember to stay cool!

In this Bulletin:


Are you a new event committee member? Have been working with the committee for some time but still have questions? Have you been the show chair for many years but aren't sure of all the new AKC policies? If you answered yes to any of these questions the AKC Show Committee Seminar is for you!

These seminars cover topics such as AKC paperwork, superintendent & judges selection, preparing a premium list, event hearings, new AKC rules, regulations, and policies and much more! A knowledgeable and experienced AKC representative facilitates the seminar and is available to answer any of your questions about putting on the best event you can.

Upcoming seminars include:

  • Des Moines, IA on September 9, 2011
  • Vancouver, WA on December 7, 2011
  • Ventura, CA on January 20, 2012

Seminars are scheduled throughout the year. To find the latest information on upcoming seminars visit our seminar search page and select "Show Chairman" as the seminar type. If your club is interested in hosting a seminar please contact Bri Tesarz at (919) 816-3514 or glt@akc.org at least 6 months in advance.

Making Use of PR Tools and Social Networking

Publicity of your event can play an important role in attracting an increased number of new spectators. Now more than ever, the use of media is the fastest and most cost effective way to get the word out about an event. There are many simple, inexpensive, and effective ways to broadcast your club’s event(s) in addition to spreading the news by “word of mouth.” Now, do not get the wrong idea; you should keep verbally promoting your event(s) to your peers, co-workers, boss, and your friend who only occasionally participates in agility. The question is how can your club benefit from the utilization of the multitude of media outlets that are at your fingertips?

Match vs. Open Show

At the May 2011 meeting the AKC Board of Director’s approved the Open Show to be offered by clubs as a ‘pilot program.’ The purpose of the pilot program is to allow Staff to review the regulations (current regulations can be requested by emailing openshow@akc.org) and make necessary modifications before this becomes a sanctioned event.

Visiting Judges Checklist For Show Chairperson

Prior to using the checklist, it is important that you make the Visiting Judge feel like a guest. The judge should realize that the abilities and expertise of the Field Representative are at his/her command. It is suggested that the Representative remind the Show Chairman of the necessity of an experienced steward.

Training Collars

Special training devices that are used to control and train dogs, including but not limited to, collars with prongs, electronic collars used with transmitters, muzzles and head collars may not be used on dogs at AKC events, except as allowed in the AKC Rules, Regulations, and policies.

The American Kennel Club recognizes that special training collars may be an effective and useful management device, when properly used, for controlling dogs that might be extremely active, difficult to control on a neck collar, or dog aggressive. These collars are also recognized as possibly useful for gaining control at the start of basic obedience training, essential education that dogs deserve and need.

There is a point at which owners should have sufficient control of their dogs to manage them on regular neck collars, without the use of special training collars. This is the point at which dogs are acceptable on the grounds of AKC competitive events and will have the opportunity to participate in those events.

Friendly Reminders

In the rush to complete event registrations, submit applications, judging panels, and show results, or deal with the multitude of issues that are involved with hosting an event, it is easy to forget a few things. Below are some friendly reminders regarding some common misunderstandings or misconceptions that the Event Operations department sees on a regular basis.

  • Four copies of the premium list (for all-breed, group, and specialty conformation events as well as obedience and rally events) must be mailed (hard copy) to AKC, Event Operations, PO Box 900051, Raleigh, NC 27675-3390 at time of distribution.
  • Clubs may send their premium list to exhibitors electronically if email communication has been requested by the individual. Any request for a hard copy of the premium list to be mailed to them must be granted.
  • Social media outlets (Twitter, Facebook, etc.) are great communication tools for clubs to advertise their event and notify people of updates however, it cannot be the only form of communication.

For more information, contact event_news@akc.org.

Questions & Answers

How do I order additional rule books?
As stated by the Board of Directors, "all rule books will have one uniform price of $5.00. A $3.00 shipping/handling fee charge will be applied on all rule books that are processed and shipped from the Raleigh office. Free, downloadable PDF copies of the latest version of all rule books are available from the AKC website. Rule books will continue to be sent free of charge to Superintendents/Event Secretaries, Public Education Coordinators, AKC Clubs, upon receipt of a request on club letterhead, and AKC Judges. The AKC Booth will continue to provide rule books at no charge to Delegates, Judges and Exhibitors."

How can a club determine the date of their show in the future?
If you are planning to hold an event on the same weekend in future years, please consult the Corresponding Date Table.

When is my event application due?
Event applications for events held on or after January 1, 2012 are due 18 weeks prior to the closing of entries. This change was voted and approved on at the March 2011 Delegates' Meeting.