Event Committee Bulletin: Spring 2011
From the Editor
Welcome to the first edition of the Event Committee Bulletin for 2011! We hope your clubs are working hard (as you always do) to plan your events. Be sure to check you the article about the many new programs AKC has to offer. These new programs are a great way for club to increase exhibitor interest in your event. As you plan your events keep in mind how you can attract new exhibitors and spectators. Think outside the box when publicizing your event. Premium lists are a great tool for those that are already involved in the sport. To garner new exhibitors and additional spectators think of those places that dog lovers frequent local veterinary offices and pet stores. Also be sure to utilize those free publicity tools such as community calendars and theAKC Public Service Announcements.
This issue also has a few reminders for show chairs about locating judges. The March Delegates' Meeting also has several rule changes up for vote which are explained in this issue.
As always we welcome any and all feedback (email@example.com) and look forward to seeing you at the next dog show!
In this Bulletin:
- New Programs
- Regarding Field Staff
- Connecting Clubs with Judges
- Friendly Reminders
- Questions & Answers
Are you a new event committee member? Have been working with the committee for some time but still have questions? Have you been the show chair for many years but aren’t sure of all the new AKC policies? If you answered yes to any of these questions the AKC Show Committee Seminar is for you!
These seminars cover topics such as AKC paperwork, superintendent & judges selection, preparing a premium list, event hearings, new AKC rules, regulations, and policies and much more! A knowledgeable and experienced AKC representative facilitates the seminar and is available to answer any of your questions about putting the best event you can.
Upcoming seminars include:
- Warwick, RI on April 13, 2011 (limited seating)
- Beckley, WV on April 30, 2011
- Orlando, FL on June 23, 2011
- Des Moines, IA on September 9, 2011
Seminars are scheduled throughout the year. To find the latest information on upcoming seminars visit our seminar search page and select "Show Chairman" as the seminar type. If your club is interested in hosting a seminar please contact Bri Tesarz at (919) 816-3514 or firstname.lastname@example.org at least 6 months in advance.
In 2010 AKC entries exceeded 3 million entries across all sports! Agility entries increased 9% over 2009 numbers. Following this increase, record breaking entry numbers for the 2011 AKC National Agility Championship have been reported. The new “Grand Champion” title assisted shows, exhibitors, and club by encouraging young and old to enter increasing entries by more than 40,000 in Best of Breed. In an effort to spark more interest in the sport several new pilot programs have been launched in 2011.
Reminder to all Show Chairman and Event Committees Regarding Field Staff
With the current under staffing of the Executive Field Staff with the American Kennel Club, there will be a greater number of events without a Field Representative in attendance than in the past. The presence or lack of an Executive Field Representative does not affect the duties, responsibilities and authority of the show chairman. The role of the Executive Field Representative is to observe judging and assist the committee in the running of its event in an advisory role where appropriate.
Reminder to Show Chairs: Connecting Clubs with Judges
Having trouble locating judges who are available to officiate at your show, especially when last-minute changes need to be made? To streamline to process, AKC has two options available to you.
- Call the Events Department at 919-816-3579. The department can provide show chairs with instant information on judge availability.
- Give us the names of judges you are considering and we can tell you if they are available for the show.
- We can tell you if there are judges already on the panel that can take the assignment without being in conflict.
- If the previous two alternatives don’t solve the issue, we will supply you with names of other judges within the local area who are able to fulfill the assignment.
- Search the AKC Online Judges Directory
- Search for judges by name, location, breed, group, event and whether approved or provisional. The site lists the judges’ future assignments, so you can check for conflicts quickly and easily.
As a reminder: There are no exceptions to the 200 mile within 30 day judge conflict distances permitted. If a judge accepts an assignment to solve overload or emergency replacement for your club they will not be permitted to judge those breeds within 200 miles and 30 days.
We hope this will assist you as you plan your club’s future shows. If you have any questions, please contact Event Plans at email@example.com or 919-816-3579.
In the rush to complete event registrations, submit applications, judging panels, and show results, or deal with the multitude of issues that are involved with hosting an event, it is easy to forget a few things. Below are some friendly reminders regarding some common misunderstandings or misconceptions that the Event Operations department sees on a regular basis.
- When clubs enter an event application through Online Plans, they must hit the “Checkout” button for the information to be received by Event Operations’ internal system. If they simply save their event info in Online Plans, it will not be processed.
- Event committees are in charge on the day of their event. They are responsible for enforcing all applicable AKC rules and regulations. Even if an AKC Field Representative is at the event, the event committee is still the ultimate authority and has a responsibility to be sure that exhibitors follow all rules and regulations.
- When using the Online Plans tools remember that your application should be submitted prior to submitting your Judges Panels just as is done when submitting these via hard copy.
- Event applications must be signed by an officer (President, Vice President, Secretary, or Treasurer) of the club, not the Show Chair(s), Board Directors, or Regional Secretaries in order to be valid.
For more information, contact firstname.lastname@example.org.
Questions & Answers
Once entries have closed for an event, can a dog still be entered?
No. The Rules Applying to Dog Shows Chapter 6, Section 9 does not allow entries to be accepted after the closing date has passed.
How do I find out whom my event plans representative is?
To find who your event plans representative is you can call (919) 816-3579. You will need the name of your club, the state your club operates in, and the type of event(s) (conformation, agility, obedience, rally, and tracking) that your club hosts.
Do all the club officers have to sign the Disaster & Emergency Plan?
The current Disaster & Emergency Plan has space for up to 5 officer signatures. Only one officer per club must sign the form. Multiple signature lines are listed so that clubs involved in a cluster only have to submit (and sign) one copy of the form.
How should my club submit their membership list?
Clubs have several options when submitting their membership list. The quickest way is to utilize the Membership List Upload Tool. If this is not an option clubs may send in a traditional hard copy membership list will all contact information for each member.