Event Committee Bulletin: Fall 2009


From the Editor

Thank you for the enthusiastic support of our inaugural issue of the Event Committee Bulletin! Over 2,500 members of the fancy are subscribed. We enjoy hearing from our readers as you have given us some great feedback. We hope this trend continues. The purpose of this newsletter is to assist event committees put on a more engaging, efficient, enjoyable event. Our articles are intended to help you and your members come up with new ideas or borrow the ones in the articles if you like! We include frequently asked questions and friendly reminders to ease the event planning process.

In this issue there are several new rule changes explained. We encourage you to review the requirement that all dogs be individually registered prior to entering an event. Finally, there is an article with detailed descriptions of the compliance requirements.

This month, the AKC is celebrating 125 years. Clubs across the country are celebrating with us by hosting Responsible Dog Ownership Day events. We would love to hear how your club has incorporated RDO Day activities into your show or maybe you do a stand alone RDO event that has been a great success!

In this Bulletin:

Wichita Kennel Club: Masters at Microchip Clinics

Did you know that microchip clinics can be used to fulfill an AKC Club's Statement of Compliance? What better way to provide such a valuable service while raising money for your club?

The Wichita Kennel Club knows all about holding successful microchip clinics and using it to their advantage. In addition to the two very large AKC events that they hold twice per year, they actively participate in their community, offering dog training and disaster preparedness classes and health and eye clinics.

Compliance Requirements for Specialty Clubs

As of 2009, specialty clubs are required to comply with the Eligibility Requirements to Hold Future Dog Shows. As with all-breed clubs, specialty clubs often have smaller entries at their events and suffer from shrinking club membership. The intent of these “requirements” is to assist clubs in determining activities that will serve the public within their licensed territory and attract both exhibitors and club members. Although the listed activities may seem applicable to all-breed clubs, specialty clubs can also use these activities as explained below.

Make Your Dog Show a Public Event

Some clubs only consider the fancy when planning their event. One major objective is to introduce the sport to the general public. Unfortunately, spectators frequently feel they are not welcome. With a crowded parking lot, congested aisles, incomprehensible ring activities, and more dogs than they have ever seen in one location the event is overwhelming! You have an opportunity to educate the public, attract exhibitors and potential club members, create a favorable public opinion of the sport, influence local legislation and add revenue to your event by attracting spectators. Even a small entry fee can contribute significant revenue.

Event Committee Corner

Event hearings are one of the many tasks that an Event Committee must prepared for. Everyone on the Event Committee should understand the club's responsibility concerning misconduct at their event. The AKC publication Dealing with Misconduct defines the Event Committee's duties in Section II.

Friendly Reminders

In the rush to complete event registrations, submit applications, judging panels, and show results, or deal with the multitude of issues that are involved with hosting an event, it is easy to forget a few things. Here are some friendly reminders regarding some common misunderstandings or misconceptions that the Event Operations department sees on a regular basis.

Questions & Answers

If my club is based in New York and our show is held in New Jersey, which point schedule do I use?
You will always use the point schedule for the Division in which the physical location of the show is listed. See the details of all Divisions&rsquo most recent Point Schedule.

How do I find out whom my event plans representative is?
To find who your event plans representative is you can call (919) 816-3579. You will need the name of your club, the state your club operates in, and the type of event(s) (conformation, agility, obedience, rally, and tracking) that your club hosts.

How do I order additional rule books?
As stated by the Board of Directors, "all rule books will have one uniform price of $5.00. A $3.00 shipping/handling fee charge will be applied on all rule books that are processed and shipped from the Raleigh office. Free, downloadable PDF copies of the latest version of all rule books are available from the AKC website. Rule books will continue to be sent free of charge to Superintendents/Event Secretaries, Public Education Coordinators, AKC Clubs, upon receipt of a request on club letterhead, and AKC Judges. The AKC Booth will continue to provide rule books at no charge to Delegates, Judges and Exhibitors."